Risk and Facilities Assistant | Health-on-Line Careers

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Risk and Facilities Assistant

Salary: depending on experience
Location: Bournemouth

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Risk and Facilities Assistant description

Your primary function will be to provide an excellent facilities and administration service to all staff ensuring a safe working environment at all times. You will also be responsible for incorporating general administration duties into anti-money laundering and health & safety activities.

Main responsibilities

Facilities:

  • Ensure all floors are well maintained and provide a safe environment for staff to work in
  • Ensure toilet and kitchen areas (including microwaves and fridges) are clean and in working order, and report any issues immediately
  • Be responsible for ordering day-to-day stationary, managing costs and maintaining adequate stock levels
  • Manage the facilities inbox and respond promptly to issues raised
  • Co-ordinate activities for floor representatives and report performance in monthly facilities report
  • Manage facility suppliers and be the main point of contact for contractors
  • Own the facility suppliers list ensuring these are fully up to date
  • Arrange/contact local suppliers to resolve internal facility related issues in a timely fashion, e.g. waste collection, repairs and maintenance
  • Provide support with office moves e.g. liaising with furniture suppliers, removal firms etc.
  • Produce monthly report on HOL facilities including occupancy, general state, number/type of issues raised, suppliers used, repairs completed etc.
  • Procure materials and furniture following receipt of appropriate authorisation
  • Fully understand the alarm systems

Health & Safety:

  • Identify areas of health & safety concern e.g. cable management, fire extinguishers etc.
  • Support the Risk & Security Manager in preparing for six monthly health & safety inspection
  • Maintain records for workstation assessments; use of Workrite, HR
  • Referrals and external assessments, undertake risk assessments, i.e. Pregnancy, etc.
  • Ensure the company has enough fire wardens and first aiders, and ensure training is kept up to date
  • Ensure HOL has enough qualified Evac Chair volunteers for each floor

Anti-money Laundering:

  • Working through anti-money laundering entries on Norkom on a weekly basis to identify, report and clear alerts within AXA Group timeframes

Risk and Data Protection:

  • Assisting the Risk & Security Manager with risk and data protection duties when required

Supplier Management:

  • Carry out credit checks on new/existing supplier
  • Involvement in administration of supplier management due diligence process

General administration:

  • Providing general administration duties across all above areas

What skills and experience are we looking for?

  • Some experience obtained in a professional office environment
  • Ability to understand and deliver for customers and colleagues
  • Confident in making decisions
  • Excellent attention to detail
  • Ability to multi-task in an organised manner
  • Ability to recommend and improve processes and procedures
  • Ability to work well under pressure and remain effective
  • Strong and positive work ethic and attitude
  • Clear verbal and written communication skills
  • Excellent time management skills
  • Ability to work on your own initiative as well as part of a team

If you would you like to apply please submit your CV and cover letter to recruitment@health-on-line.co.uk

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