Where AXA UK plc is your employer or recruiting entity it acts as the Data Controller for employment purposes; where your employer or recruiting entity is another UK AXA entity your employer acts as a Data Controller and AXA UK plc will act as a Processor providing HR Services on behalf of your UK AXA employing or recruiting entity. Health-on-Line is part of the AXA group.
AXA collects and processes your personal data for the purpose of employment with AXA. We are also obliged to process personal data for legal and regulatory purposes, such as for conducting certain background checks. In addition, it is our legitimate interest to collect data via cookies, which are placed on our website to improve its functionality and monitor effectiveness.
2. Personal information that we collect
In order to be considered for employment you will be asked to provide us with personal information. The types of personal information that we may collect and use include:
When providing us with the information, you represent that such information is accurate, complete, up to date and true and is supplied for the sole purpose of seeking job or employment vacancies or positions.
3. Special Categories information that we collect
The types of special categories of personal information that we may collect and use include:
AXA is an equal opportunities employer and does not in any way discriminate against any individual who provides information in line with Equal Opportunity categories should you choose to provide this. Information provided is only used for reporting on the diversity of our candidate base across the organisation.
4. Where does your personal information come from?
Most of the personal information that we hold about you is provided by you. In addition, we may collect data from:
5. What do we do with your personal information?
Your information is used to assess and administer your application for employment at AXA:
6. Legal grounds for processing your personal information
7. Sharing your personal information with other parties
In some cases where third party suppliers provide technical support such as AXA Group HR Strategic Solutions, third party technical support companies may operate in countries outside the EEA, such as India or the United States. In these instances, we ensure those parties have appropriate arrangements in place to allow for international transfer (see section 10).
All disclosures are made following the applicable laws and regulations, and the necessity to disclose data.
Disclosures within our group:
If you agree for your CV to be retained for possible future vacancies, we may share your data within the AXA group.
HR, Payroll and Reward teams to administer your employment
Data transfers to third parties and processors:
Outsourced recruitment organisations (including background checking, psychometric assessments, video interviewing etc.)
Resourcing team who assess and administer your application for employment at AXA.
Third party providers who facilitate discussions with current employees to enable you to talk about working for AXA
For recruitment purposes, your data may be shared with the Hiring Managers and relevant Senior Members of the hiring team.
8. How long do we keep your personal information for?
9. Your rights on your personal information
Data protection legislation gives individuals the following rights in relation to personal information held about them:
Exercising these rights is subject to certain restrictions under data protection legislation. For further information about these rights, you should write to us using the contact details in section 13.
10. Security measures.
If you are unhappy at any stage with how AXA is using your personal information, you have the right to contact AXA’s Data Protection Officer in the first instance or to lodge a complaint with the Information Commissioner's Office (www.ico.org.uk).
13. Contact us
If you have any questions about how your personal information is used, please feel free to contact us at the following address: The Data Protection Officer of the UK AXA entity responsible for recruitment, or
The Data Protection Officer:
80 Holdenhurst Road
If you are dissatisfied with the way in which AXA has processed your personal data, you can contact:
The Information Commissioner’s Officer direct; please write to the Information Commissioner's Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Telephone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.